Community Enhancement Grant Program
The 2023 Community Enhancement Program Grant applications are closed.
Community Enhancement Projects Grant Program Schedule:
(dates are subject to change except for the application deadline)
- March 3: Applications for project proposals will be available. (Application form is attached)
- April 28: Applications must be completed and returned by email to Joyce Phillips, Programs and Communications Assistant (email address) or City Hall, 1585 Poplar Street Council St., by 5 pm
- May 8: The CEPC will hold a meeting to hear the sponsor's presentation of the proposed project. Presentations should be limited to 5 minutes after which the CEPC will have the opportunity to ask questions.
- May 22: The Community Enhancement Program Committee (CEPC) meeting will be held to determine grant recipients and award grants.
- July 1: Contracts for awarded projects will be distributed to Sponsors.
Contracts must be executed by September 30, 2023, or the grant is forfeited.
- All projects must be within the City's Urban Growth Boundary (UGB) or benefit citizens within the UGB to be eligible for funding. Attached is a map with the City's Urban Growth Boundary outlined in black.
- Applicants must be from non-profit organizations, schools, or City Advisory Committees to be eligible for a grant.
- Projects must not promote or inhibit religion or discriminate based on race, ethnicity, age, gender, or sexual orientation.
- Each project must meet one of eight Metro-approved goals listed on the application. Priority will be given to projects that best meet these goals.
- Each organization or group is limited to one application.
- Applications will be evaluated based on how the project enhances the values described in the City’s Vision Statement and City Council Goals and Objectives. With a focus on diversity, equity, and inclusion.
- The applications will be evaluated by the entire CEPC which will make the determination on which grant applications are funded.
- Responses are limited to the spaces provided on the application. Additional information may be provided during the presentation of the proposed project. Every question should have a response. If a question does not apply to your proposed project, indicate this response in the appropriate space.
- The name of the non-profit group, organization, or committee should be listed in Sponsor Information.
- Contact person, phone, and address should be provided for notification purposes and in case further information is required.
- The contact person should be the person who prepared the project proposal or can answer questions about the project.
- The person signing the proposal should be the person authorized to submit the application.
Application Packets are available on the website or at City Hall, 1585 Poplar Street, from 9 am to 5 pm. Monday through Friday. Questions regarding the application should be directed to Joyce Phillips, Communications/Programs Assistant, at 503-992-3283.
- Project Title, Amount Requested. The sponsor should identify the date the project will begin and when the project will be completed.
- Goals: Checkmark all goals the project meets and explain how. Priority is given to projects that best meet these goals. Please be clear and specific. Also, choose which category best describes your project - a new one-time event/program or an ongoing event/program.
- Project Description: Provide a short description of the proposed program or project including how the Community Enhancement Project (CEP) funds will be used.
- Estimate how many Forest Grove residents within the boundary area will benefit, if funded, and specify who will benefit, including demographic information about participants like age, race, ethnicity, and socioeconomic status. Also, complete the information indicating receipt of previous Community Enhancement grant monies in past years.
- Project Budget: Provide total estimated costs and how they were determined. Break down the estimated costs by source.
- Paid Personnel Services should include employee salaries and benefits. Contract Labor would be for hired outside services.
- Materials and Supplies would include any consumable materials and supplies utilized to complete the project or program.
- Capital would include major expenditures greater than $500 and would include major tools, equipment, or furnishings.
- In-kind Services would include the value of unpaid labor or donated supplies.
- Compute percent of the total budget provided by the non-CEP funds.
- List the amounts and sources of funding for the sponsor's share of the project and whether the sponsor has secured funding from other sources. Reimbursement of any project costs incurred before July 1, 2023, is not allowed.
- List any ongoing operational and/or maintenance costs associated with the project and indicate how these will be funded.
- Explain how the project enhances the values described in the City's Vision Statement and City Council Goals.
- Explain how the outcomes of the project advance racial equity, diversity, and inclusion of the most vulnerable.
- Provide an outline of the major project tasks and projected completion dates.
- Describe prior experience managing similar projects. Describe the project, dollar amount, and date the project was completed. Include any prior Community Enhancement Projects.
- Explain whether this project is part of a coordinated effort involving other individuals or organizations within the community. Describe how the project activities have been coordinated with other individuals or organizations.
- If the project is located on private land, discuss the public benefit of the project and provide landowner permission for the project with this application.
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